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clerical aptitude tests

Clerical Aptitude Tests

  • 24 tests
  • 354 questions
clerical aptitude tests

Clerical aptitude tests evaluate the skill level of candidates applying for clerical or administrative jobs. The skills assessed within these tests include verbal reasoning, numerical reasoning, error checking, data filing and document management skills.

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Typical format & structure of clerical tests

Clerical aptitude tests incorporate numerous test types, since clerical jobs encompass a wide range of tasks and therefore require a number of different proficiency sections.

A typical test is 30–35 minutes long and is separated into short sections, usually around 2–3 minutes for each. Sections like verbal reasoning skills and data filing can be longer (perhaps 5–7 minutes).

clerical tests

Some employers prefer to use swift tests, which generally take fewer than 30 minutes to complete. As such, try to find out ahead of time the type of test you’ll be given.

SHL provides a clerical aptitude test known as the Personnel Test Battery, which sounds much worse than it really is. There are 12 tests in this category that assess the main skills needed in clerical and administrative work:

  • Processing basic work correspondence
  • Understanding written information
  • Basic reasoning skills
  • Straightforward calculation
  • Proofreading
  • Data checking
  • Handling multiple sources of information and filing them correctly

PTBs are around 18 minutes long, which means that they don’t take up too much time, but the time restriction can difficult.

Generally, a combined score of 70% is the pass level for employers, though it can vary.

Sample Clerical Aptitude Tests question Test your knowledge!

What is the missing number in the following series? 2, 6, 12, 20, 30, ?, 56

  • 40
  • 42
  • 45
  • 48

Which of the following phrases correctly matches the reference phrase: 'Innovative solutions for tomorrow's markets'?

  • Innovative solutons for tomorrow's markets
  • Innovative solutions for tomorrows markets
  • Innovative solutions for tomorrow's markets
  • Inovative solutions for tomorrow's markets

Identify the item that contains an error when compared to the original: 'Accuracy is paramount in data entry tasks.'

  • Accuracy is paramount in data entry tasks.
  • Accuracy is paramont in data entry tasks.
  • Accuracy is paramount in data entery tasks.
  • Acuuracy is paramount in data entry tasks.

If a company's revenue increased by 15% over the past year, and this year's revenue is $276,250, what was the revenue last year?

  • $240,000
  • $255,000
  • $235,000
  • $250,000

A clerk is required to sort documents into batches of 45. If there are 958 documents, how many full batches can the clerk make, and how many documents will be in the final incomplete batch?

  • 21 full batches, 13 documents in the final batch
  • 22 full batches, 38 documents in the final batch
  • 21 full batches, 23 documents in the final batch
  • 20 full batches, 38 documents in the final batch

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Clerical Aptitude Tests Tips

1Read the questions thoroughly

Don’t let yourself be caught out by the wording or skip over an important step. You might feel pressured by the time restriction to rush, but being accurate and thorough is more important.


Through practice, you should be able to understand the test structure and where your strengths and weaknesses lie in taking it. Gather all the information you can in order to improve your performance – which questions do you answer the fastest? Which ones take you more time? Where do you tend to make mistakes? Make a mental plan of action so you can work through the questions most efficiently for you.

3Stay disciplined

Don’t let the stress get to you on the day and throw off the work you’ve done to prepare. Once you have your strategy worked out, stick to it. You understand how you work, so the way to do your best is to stay disciplined and trust your technique.

4Double-check your answers

When practicing, try to build in time to go through your answers at the end of the test. This can provide a crucial opportunity to spot any errors and make sure you've answered all the questions. Since many aspects of clerical aptitude tests are based on comprehension and analysing data, coming back to questions can give you the time you need to process and come to the right answer.

5Take the test with confidence

Any test can be a stressful event, but being confident in your skills and abilities can really impact on your performance. Trust your knowledge and attempt all the questions – even ones that initially seem most difficult. The best way to build confidence in your test-taking abilities is to practice, so the more you can do, the better you’ll feel.

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  • 30 Numerical reasoning tests
  • 30 Verbal reasoning tests
  • 30 Diagrammatic reasoning tests
  • 30 Situational judgement tests
  • 34 Publisher packages e.g. Watson Glaser
  • 252 Employer packages e.g. HSBC
  • 29 Extra packages e.g Mechanical
  • Dashboard performance tracking
  • Full solutions and explanations
  • Tips, tricks, guides and resources


  • Access to free tests
  • Basic performance tracking
  • Solutions & explanations
  • Tips and resources

Clerical Aptitude Tests FAQs

What is this test used for?

Chasing those clerical or administrative roles? These tests are specially designed to figure out just how well your skills fit the bill. Employers in the field use them to decipher your prowess in areas like verbal and numerical reasoning, among others.

What do these tests involve?

Taking a clerical aptitude test, you’ll work through questions that mirror real-life clerical tasks. Think verbal reasoning puzzles, numerical problem-solving, spotting errors in data, and even challenges that mimic file sorting and document handling. It’s a mix of time-pressured and precision-based question types.

What do these tests measure?

Our tests are pretty slick—using the latest tech, they continually evolve, refreshing content to stay up-to-date with industry norms. This means they measure your skills accurately, grasping your verbal and numerical reasoning, and your eagle eye for detail, all important in clerical tasks.

Where can I practice these tests?

Hungry for practice? Practice Aptitude Tests is your go-to for digging into a heap of practice tests tailored to clerical jobs. Spend time here, and you’ll head into your actual test calm, confident, and ready to conquer.

Which employers use these tests?

Whether it’s a Fortune 500 giant or a nimble startup, many employers in administrative sectors make these tests part of their hiring process. They’re on the lookout for the most capable hands to handle their data and documents, and these tests help them find just that.

Reviews of our Clerical Aptitude tests

What our customers say about our Clerical Aptitude tests

  • Canada

    September 26, 2023

    Excellent exercise

    Good length of passage to comprehend and multiple questions against same passage helps you re-read thus comprehending the entire passage.

  • Canada

    August 12, 2023

    Decent questions

    I would like to see how the results before asking my opinion on it and seeing the solution to questions in order to provide proper feedback. Encourage reasoning skills.

  • Philippines

    April 26, 2023

    Good reading comprehension questions

    The things that I like in the test is that I can practice my reading comprehension in just 15 minutes.

  • United States of America

    September 16, 2022

    I like being able to practice test!

    I like that I am able to practice taking clerical tests, and I enjoy the fact that it is timed so I can really try my best to focus!

  • India

    April 29, 2022

    My aptitude in the clerical field and whether I'm well versed with its requirements.

    The test was easy to comprehend and I was able to complete it smoothly. The questions were direct and I didn't face much difficulty as I had initially thought I would.

  • India

    March 28, 2022

    Patience and quick-thinking are the most important qualities of a clerk

    It was a very interesting test incorporating clerical works of wide-ranging fields. While providing knowledge of ways to deal with customers, it also provided knowledge on how we as customers are being lured into buying things by the tactics used in marketing.

  • Kenya

    March 17, 2022

    Good Test Questions

    I like the test as it ensures I use my critical thinking ability to answer some questions and also the questions apply to my daily life.

  • South Africa

    March 16, 2022

    Clerical Aptitude Test

    It is not that difficult – however, when one is tested on a timer, it takes longer to complete the test. Overall, it's a great test practice.

  • Kenya

    March 07, 2022

    It was challenging

    I like that it was challenging to reason logically from the passage to get the answers. Great.

  • Northern Mariana Islands

    February 23, 2022

    First assessment trial test

    As it's my first time, I don't have any idea. It's just very informative as it explains the answers.